Club Planning Help – Page 2 – After School Club Ideas

Category: Club Planning Help

When to host after-school clubs: daily vs. weekly models

Posted on March 8, 2010March 31, 2010 by Marie

You have several options when it comes to choosing how and when to host after-school clubs: monthly, bi-weekly, weekly, or daily. I personally feel that hosting clubs monthly is too infrequent and disrupts the continuity of the children’s enjoyment and fulfillment with their club experiences. If however, your after-school program is full of other activities I would probably adopt a bi-weekly model (having a “Club” Day every other week.) For the purposes of this article I am going on to focus two models: weekly and daily, and discuss the pros and cons of each.

Hosting clubs daily – Each club is assigned a certain day of the week.

(Ex. Mon=Art Club, T= Superheroes Club, W=Scrapbooking Club, Th=Camping Club, F=Basketball Club)

PROS

Many choices: this model offers children a variety of choices and attendance options.
Back up staffing plan: If a Staff Member is absent and lesson plans are readily available it is fairly easy to have another Staff Member to lead the club for that day.
More space and availability in clubs: Usually it is much easier to allow children to have their first choice club in this model. The club will be less impacted because they are not being hosted all on the same day. Also, as long as you provide sign ups well in advance of the club you can make sure there is enough materials and supervision for everyone.
Its their choice: For all the club planning you do there are going to be kids that are worn out from the school day and just want to relax, play basketball, or read a book at an after school program. Perhaps they are part of a sports or dance team and this is the only part of their day they have for relaxing and talking to friends. In the daily model it is the kid’s choice. They can join a club or opt out.

CONS

Lack of excitement: It may lack the excitement of having a “Super Club Day,” as in the weekly model.
Missed opportunities: If kids only attend 2, 3, or 4 days a week they may lose out on joining their first choice club.

Hosting clubs weekly- One day of the week is known as “Club Day,” all clubs are hosted that day, simultaneously.

PROS

Modified Day Schedules: Hosting clubs weekly can be a huge benefit if your school or center has any type of modified school day program where the children get out of school much earlier on a weekly basis; For instance a 11:25 release time as opposed to 2:00pm release time. Having a “Club Day” can help to make modified days more enjoyable and interactive for the children. It’s a promising alternative to adding movie/video game time.
Very exciting environment: If you really advertise and pump up your Staff and encourage them to do the same kids will look forward to Club Day very much!
Allows for more programming: Since clubs will only be held once a week you have plenty of opportunity to plan other programs and activities at your program that are not club related.

CONS

Children may miss clubs: Some children have extracurricular activities or may only attend 2, 3 or 4 days a week. If clubs are offered only once a week many kids would lose out on having the opportunity to join a club.
Staff Absences: If one or more Staff is absent on Club Day it can definitely impact the program. Being in ratio becomes the main priority, meaning staff won’t be able to spread out as much. This can possibly lead to canceling one or more clubs for the day. That in itself becomes a choice that will be hard on the children ~ which club do you cancel/reschedule? Or do you cancel all clubs that day and move them to another day?
Limited Choices: Since all clubs are being led simultaneously there will likely need to be a limited number of spots in each club. This means kids may not get to choose their first choice club. Also, a child may not be interested in any of the clubs, and since there are only Club activities being offered that child may become bored.

Taking all of these points into consideration may help you to decide what model best fits your program. Originally, I used a weekly model myself, but due to concerns with staff absences, staying in ratio, and overall having a smaller number of staff and children a daily model has been a better fit for our program.

Do you have any other suggestions or tips on when clubs are hosted at your school? Please comment back! I’d love to hear from you.

Planning your first After School Club

Posted on March 3, 2010April 30, 2011 by Marie

Congratulations!! You have taken the first step and decided you would like to implement After School Clubs at your After School Program. Now where do you begin?

1) If time permits, schedule a Staff Clubs Planning Workshop. You can use information from my post “What are After School Clubs?” to help explain the benefits of after school clubs to your staff.

2) Give each Staff Member a piece of paper and ask them to write down several of their favorite hobbies or things the children in their center may be interested in. Their list may look like the one below:

-Singing

-Harry Potter

-Hello Kitty

-Dancing

-Cooking

3) Once they have completed that task it is time for some creative brainstorming to develop their first theme. From their list have them choose one idea that is their favorite and place it in the center of the page. Now challenge them to think of games, activities, crafts & special events for that activity. I have included an example below using the theme “Harry Potter.” If possible have Resource Books, catalogs & internet available for this process.

4) Voila – Each person should now have a rough draft of the theme for their first Club. Make sure to have some type of lesson plan template available for them to plan their club idea more in depth. (Lesson Plans are very important to include in case the Club Leader is absent, another Staff Member can easily take over for that session.) Categories you may want to include on this form include: Club Name/Theme, Club Leader’s name, Location, Materials needed, Description, Age group, Ideal club size. Be sure to let your Staff know this was just en exercise and if they are not feeling their idea to go ahead and abandon it and try again. The most important tip on leading a successful club is to have the Club Leader be passionate about their club theme and the idea of sharing it with the children.

5) Finally, remind Staff to stay excited, positive, and enthusiastic about planning their first Club. Kids may not seem too excited at first, but that is only because they have never experienced After School Clubs before. After a short time, Staff, Parents & Children will come to see Clubs as a successful and fulfilling element to your after school program.

I hope this article was helpful. Please feel free to comment or share how you got After School Clubs started at your school!

If you have a great club or activity idea and would like to a guest writer or contributor at afterschoolclubideas.com contact me at:afterschoolclubideas@gmail.com

Happy Planning!

Creating budget friendly after school clubs

Posted on February 28, 2010October 10, 2020 by Marie

I can still remember when I was a kid my dad bought me a bike. He insisted he could put it together himself and didn’t need to buy the preassembled bike that was more expensive. It took my dad all day to build my bike. In the meantime however, my sister and I had to entertain ourselves. We took the box my bike came in and made a fort. We colored it with markers, cut out windows and played make believe for hours on end. Another of my all time favorite childhood memories involved my mom making me a “Fort Maze” made up of a dozen boxes for me to crawl through. The cost for these materials = nothing. The lifetime memories gained from them = priceless. Children do not need things to cost money in order for them to have fun. Giving them a little nudge to help tap into their creative side and open up their imagination can make all the difference in the world!

It can be challenging to think of planning a club without a lot of money. Some after school programs can have 20-30 kids while others may have 100 or more. Factoring that in as well and you may squelch the idea of planning a club before you even begin. But you can make it happen and here’s how:

Set a budget and stick to it- The Site Director can take a look at their budget and give each Staff Member a budget and make sure they stick to it.
Spread out your finances– Many elements of a club may not need money to plan. For instance your center may already have supplies on hand for theme related arts & crafts and games. This way you can save your money for a specific project or special event.
Encourage staff to be excited about their club–Excitement is contagious, if Staff are excited about the club, kids will be too!
Host a special event at the last session of the Club- Once again this does not need to be an expense. Host a dance, take a walking field trip, schedule a guest speaker or have a dress up day! Also announcing this event at the beginning of the first week of the club will build excitement about the club and give kids something to look forward to.

I hope these tips and tricks help you to plan a budget friendly club! Happy Planning! Do you have any money saving club ideas? If so, I would love to read them!